Bar Mitzvah Planning Timeline

Download Monthly To Do List:

Get it now!

Don’t get overwhelmed.  You got this.  This list should help you get organized!

If you haven’t done these 4 steps by now (whenever ‘now’ is for you!), do these items first:
____ Create a guest list (this will help you in choosing the appropriate size venue and getting catering quotes)
____  Book event venue
____ Book musical entertainment
____ Book photographer

11 months out:
____ Meet with caterers
____ Book hotel.  Where are your out-of-town guests staying?  Get a room block and hospitality room.

10 months out:
____ Decide your plans for Friday night dinner, Saturday kiddush and Sunday brunch
____ Meet decorators and get decor proposals (have a theme in mind or a general look you want; offer some photos of events that you love). Book a decorator.
____ Choose someone to create photo montage and begin sorting your photos

9 months out:
____ Book a videographer
____ Firm up decor plans

8 months out:
____ Start looking at invites
____ Send or email a save-the-date card to out-of-towners
____ Select any speciality entertainment (green screen, photo booth, caricaturist, etc)
____ Do you need transportation?

7 months out:
____ Discuss the menu
____ Firm up your guest list with addresses

6 months out:
____ Order invitations
____ Order kippot
____ Review decor proposal
____ Firm up Friday night dinner, Saturday kiddush and Sunday brunch plans

5 months out:
____ Look into favors
____ Shop for a tallit

4 months out:
____ Book photo sittings

3 months out:
____ Order favors and personalized napkins
____ Finish collecting/organizing your montage photos
____ Weigh your invite and purchase appropriate postage
____ Get organized on hospitality room and hospitality bags
____ Confirm hair/make-up schedule

2 months out:
____ Mail invitations – it’s official now!!
____ Finalize catering plan and floor plan

1 month out:
____ Make sure your clothes are altered/clean/ready
____ Make table assignments
____ Create list of photos for photographer
____ Write speeches
____ Create song list
____ Complete place cards
____ Firm up details with ALL vendors

Day of event:
____ Bring tips/final payments
____ HAVE FUN – enjoy every minute!

Download Monthly To Do List:

Get it now!


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