Don’t get overwhelmed. You got this. This list should help you get organized!
If you haven’t done these 4 steps by now (whenever ‘now’ is for you!), do these items first:
____ Create a guest list (this will help you in choosing the appropriate size venue and getting catering quotes)
____ Book event venue
____ Book musical entertainment
____ Book photographer
11 months out:
____ Meet with caterers
____ Book hotel. Where are your out-of-town guests staying? Get a room block and hospitality room.
10 months out:
____ Decide your plans for Friday night dinner, Saturday kiddush and Sunday brunch
____ Meet decorators and get decor proposals (have a theme in mind or a general look you want; offer some photos of events that you love). Book a decorator.
____ Choose someone to create photo montage and begin sorting your photos
9 months out:
____ Book a videographer
____ Firm up decor plans
8 months out:
____ Start looking at invites
____ Send or email a save-the-date card to out-of-towners
____ Select any speciality entertainment (green screen, photo booth, caricaturist, etc)
____ Do you need transportation?
7 months out:
____ Discuss the menu
____ Firm up your guest list with addresses
6 months out:
____ Order invitations
____ Order kippot
____ Review decor proposal
____ Firm up Friday night dinner, Saturday kiddush and Sunday brunch plans
5 months out:
____ Look into favors
____ Shop for a tallit
4 months out:
____ Book photo sittings
3 months out:
____ Order favors and personalized napkins
____ Finish collecting/organizing your montage photos
____ Weigh your invite and purchase appropriate postage
____ Get organized on hospitality room and hospitality bags
____ Confirm hair/make-up schedule
2 months out:
____ Mail invitations – it’s official now!!
____ Finalize catering plan and floor plan
1 month out:
____ Make sure your clothes are altered/clean/ready
____ Make table assignments
____ Create list of photos for photographer
____ Write speeches
____ Create song list
____ Complete place cards
____ Firm up details with ALL vendors
Day of event:
____ Bring tips/final payments
____ HAVE FUN – enjoy every minute!
If you’ve gotten your teen’s bar or bat mitzvah date, you may think it’s so far off that you don’t need to do anything yet. Think again! It’s time to get your mitzvah planning on track. Here’s what to do now and later.